Công văn 8938/BYT-DP

With a view to carrying out the Prime Minister’s instructions, the Ministry of Health is running the COVID-19 vaccination program. Up to now, 62 million doses of vaccine have been administered to 63% of people over 18 years of age, many of whom receive missing, omitted or inaccurate vaccination information after being vaccinated. This situation leads to difficulties in giving vaccinated citizens confirmation of their vaccination status.

On October 16, 2021, the Ministry of Health, the Ministry of Public Security and the Ministry of Information and Communications convened to reach their agreement on sharing and verification of COVID-19 vaccination information on the national population database.

With the aim of ensuring uniform implementation and completeness of vaccination information, the Ministry of Health requests authorities to instruct their relevant units to perform tasks or activities involved in the Procedures for verification of Covid-19 vaccination information and Covid-19 vaccination that are issued as an annex to this Official Dispatch, as follows:  

1. The Ministry of Health would like the Ministry of Public Security to instruct its directly controlled units and local police to cooperate with local authorities and health authorities in carrying out activities according to the procedures; making reports on results of verification of citizen information on a daily basis; and consolidating them into a comprehensive report for submission to the Ministry of Health.

2. The Ministry of Health would like the Ministry of Information and Communications to instruct the Departments of Information and Communications and relevant units to cooperate and carry out activities according to the procedures, and communicate provision of accurate personal information to the public on mass media when they receive COVID-19 vaccines; take charge of developing fully-equipped software to meet requirements of tasks or activities involved in the procedures; take charge of assisting in issuing public digital certificates to relevant units to digitally sign vaccination data on the COVID-19 Immunization Management Platform.

3. The Ministry of Health requests People’s Committees of provinces and centrally-affiliated cities to instruct the Departments of Health, Police of provinces and cities and local authorities to collect, update and verify COVID-19 vaccination information according to the procedures and report on vaccination results as legally required. 

4. Units directly controlled by the Ministry of Health, health authorities of Ministries and regulatory authorities and (whether state or private) vaccination establishments that are in charge of COVID-19 vaccination activities should actively cooperate with Police and local authorities in carrying out tasks or activities according to the procedures.

The Ministry of Health is looking forward to your cooperation.

Respectfully,

PROCEDURES

PROCEDURES FOR VERIFICATION OF COVID-19 VACCINATION INFORMATION AND COVID-19 VACCINATION
(Annexed to the Official Dispatch No. 8938/BYT-DP dated October 21, 2021 of the Ministry of Health)

I. At local jurisdictions

Step 1: Conducting a preliminary investigation before drawing up the vaccination plan

Presidents of People's Committees of communes, wards and townships (also known as communal-level People’s Committees) instruct commune-level health stations to cooperate with commune-level police forces (in combination with the primary survey of people of legal age to obtain ID cards), residential quarters, community-based COVID protection teams, etc. in making lists (by receiving registration information for vaccination directly or via data available on the Covid-19 vaccination management platform that are provided by people themselves or their host institutions) of those wishing to get the first dose of vaccine, expecting the second dose of vaccine, and sending them to commune-level police stations to check and verify registration information.

Step 2: Commune-level police check registration information against information available in the population database to request any revised or further information, then confirm such information and send it back to commune and ward-level health stations for their administrative purposes. Verification of information about non-Vietnamese citizens is not required.

If information about any person on the list is missing or incorrect in comparison with information available in the population database, the commune-level Police must check whether any additional information is needed and re-send the revised lists to commune-level health stations.

Time limit for resending the revised list shall not be longer than 02 days from the day on which the health station makes the list.

Step 3: Based on data confirmed by the Police, commune-level health stations draw up and execute the plans to vaccinate people under the guidance of the Ministry of Health (prioritizing formulation of the general plan, and performing the combined tasks of issuance of ID cards and Covid-19 vaccination) for people’s convenience).

Persons who come to receive vaccines must bring their ID cards or provide their personal identification numbers with QR codes issued by the Police and certificates of the preceding dose of COVID-19 vaccine (if any).

Vaccination sites check information and provide any update or supplement to existing information, administer vaccines to people with correct information, enter information about new injections on the COVID-19 Immunization Management Platform.

Step 4: After data about vaccinated persons are completely input, Presidents of the commune-level People's Committees sign digital certificates for data on vaccination results on the COVID-19 Immunization Management Platform. While awaiting digital certificates, Presidents of commune-level People's Committees take charge of obtaining written confirmation of accuracy of data on vaccination results from involved entities.

II. At COVID-19 vaccination units hosting COVID-19 vaccination sessions

Step 1: Heads of units hosting COVID-19 vaccination sessions (vaccination units) compile lists of people eligible to have vaccination as per regulations, and send them to local regulatory authorities of communes, wards or towns (commune-level regulatory authorities) to check and verify information about people on the list.

Step 2: Presidents of commune-level People’s Committees instruct commune-level Police to check registration information against information available in the population database to request any revision or supplementation, confirm completely updated information and then send it to vaccination units for their administrative purposes. Verification of information about non-Vietnamese citizens is not required.

If information about any person on the list is missing or incorrect in comparison with information available in the population database, commune-level Police must check whether additional information is needed and re-send the revised lists to the commune-level health stations.

Time limit for resending the revised list shall not be longer than 02 days from the day on which the health station makes the list.

Step 3: Based on data confirmed by the Police, vaccination units draw up and execute the vaccination plans under the guidance of the Ministry of Health.

Persons who come to receive vaccines must bring their ID cards or provide their personal identification numbers with QR codes issued by the Police and certificates of the preceding dose of COVID-19 vaccine (if any).

Vaccination units check information, administer vaccines to people with correct information and input vaccination data on the COVD-19 Immunization Management Platform.

Step 4: After the input of data about vaccinated persons is complete, heads of vaccination units sign digital certificates for data on vaccination results on the COVID-19 Immunization Management Platform. While awaiting digital certificates, heads of vaccination units take charge of obtaining written confirmation of accuracy of data on vaccination results from involved entities.