Công văn 126/CCTTHC

To: Chairmen of People’s Committees of provinces and cities under central management

On 17 September 2008, the Prime Minister’s Special Task Force (STF) delivered the General Overview and User Guidelines for Inventory to People’s Committees of provinces and cities under central management to facilitate the inventory, review and simplification of administrative procedures (APs) in accordance with the Prime Minister’s Decision No. 30/QĐ-TTg dated 10 Jan, 2007 and Decision No. 07/QĐ-TTg dated 04 Jan, 2008 (Official document 88/CCTTHC).

To ensure the proper performance of the contents and plan of inventory phase as stated in the above documents, STF hereby request Heads of provincial Task Forces (TFs) and agencies, organizations assigned as inventory units to carry out the following tasks:

1. Inventory all APs within the relations between state administrative agencies and individuals, organizations which are being used at provincial, city, district and commune levels and related to business activities and people’s lives under respective management function of People’s Committees in accordance with the guidance of Part 2, section II, point 3 (p.19) of the abovementioned Guidelines.

The following APs shall not be inventoried:

- APs used for internal management within state administrative agencies;

- APs between state administrative agencies which do not relate to handling and settlement of administrative procedures towards citizens and organizations;

- APs which relate to State secrets and national security;

- APs which relate to Inspection;

- APs which relate to fining (or punishing) administrative violence (infringement)

2. Inventory of APs, forms, requirements or conditions for implementing administrative procedures, fees and charges where required by APs shall use Form 1 in accordance with STF guidance (attached herewith). Guidelines for completing Form 1 have been detailed together with illustration example so as to facilitate agencies’ inventory of APs.

3. With respect to inventory of APs by district and commune units, based on local practical requirements, in order to renovate the implementing method, each city or province shall select 3 to 5 district level units and 5 commune level units as pilot inventory points. Provincial TFs shall send their responsible officers to the units to provide guidance supervise and jointly carry out the inventories with them. Inventory results shall then be sent to the remaining districts and communes within the province/city for collation and improvement.

4. Inventory period applicable for provinces and cities shall be from 1 November, 2008 to the end of 30 April, 2009. Implementing agencies/units shall send inventory results every 20 days to respective provincial TFs for their quality control, synthesizing and inputting of Forms 1 into the central database and sending dossiers (in hard and soft copy) enclosed with lists of APs approved by Chairmen of People’s Committees of province/city to STF. Those dossiers shall be send in 3 batches: Batch 1: by 15 Feb 2009; Batch 2: by 31 Mar 2009 and Batch 3: by 1 May 2009.

The Prime Minister’s STF request provincial People’s Committees should give appropriate attention to directing the implementation of inventories./.