Công văn 982/ATBXHN-CP

Respectfully to: Establishments conducting the radiation work

In accordance with Article 20 of Law on atomic energy about “Reports on the actual state of safety of radiation job performance”, in order to make report 2013 on the national work of ensuring radiation and nuclear safety, the Vietnam Agency for Radiation and Nuclear Safety requests organizations and individuals conducting the radiation work (hereinafter abbreviated to establishments) for performing:

- Report on actual state of safety management 2013 of establishments according to the form at the enclosed appendix.

- Reports are sent to the Vietnam Agency for Radiation and Nuclear Safety before December 05, 2013 (address: the Vietnam Agency for Radiation and Nuclear Safety, 14^th floor, 113 Tran Duy Hung, Cau Giay district, Hanoi city, and send soft documents (e-file) to the email: [email protected] for summarization.

To be convenient in making reports, establishments may download model file from website of the Vietnam Agency for Radiation and Nuclear Safety at address: http://varans.vn, notification box.

The Vietnam Agency for Radiation and Nuclear Safety requests establishments to strictly implement the above request.

ANNEX

REPORT ON THE ACTUAL STATE OF RADIATION SAFETY MANAGEMENT OF ESTABLISHMENTS IN 2013

A. General overview about the work of radiation safety management of establishments

I. General report (applicable to types of radiation job)

1. Information of organizations or individuals conducting the radiation work:

- Name of establishments:

- Address:

- Telephone number:                                     - Facsimile:

- Types of the conducted radiation work:

□ Radiotherapy                                                □ Nuclear medicine

□ Research, training                                        □ Measurement machine in industry ^[1]

□ Geological, physical exploration of drilling wells       □ Taking photos of industrial radioactivity 

□ Industrial irradiation                                     □ Analyzing fluorescence of X ray

□ Production and processing of radioactive substances □ Trading in radioactive source (export and import)

□ Service of storing radioactive source

□ Other applications (clearly stating):  

- Manager of establishments

Full name:

Position:

Telephone

- Person in charge of radiation safety:

Full name:

Telephone (Mobile):

Certificate of participation in training on radiation safety No.:                     Date of issue:              Expiry date:

Certificate of radiation worker No:                                                             Date of issue:              Expiry date:

2. General assessment on the work of ensuring radiation safety

Requirements on assessment:

To state the principal contents listed below of establishments for each work carried out in year; assess quality, efficiency, impact of the work of ensuring and strengthening the work of radiation safety under legislation; the observation in implementing conditions of the granted licenses; indicate contents which have been performed, which not yet been performed, reasons and remedies

II. Specific report under field of operation (apart from contents at section A, part I, establishments may select, in corresponding to type conducted later, to make additional report on relevant safety contents)

1. Radiotherapy

- Radiation safety measures for patients;

- Quantity of patients treated in year

2. Nuclear medicine

- Radiation safety measures for patients;

- Quantity of patients treated in year

- Measures to control radioactive waste (liquid, solid wastes…)

3. Research and training

- Radiation safety measures for students, trainees;

- Quantity of students, trainees who are trained in year;

- The work of managing radioactive wastes (applicable to establishments for research, training and using of the open radioactive sources)

4. Measurement machine in industry

- Measures for zoning and safe supervision at zone where radioactive sources and radiation equipment are placed, measures to ensure security of radioactive sources (only applicable to establishments using radioactive sources)

5. Taking photos of industrial radioactivity 

- The work of ensuring radiation safety, measures to ensure security of radioactive sources when carry out the taking of radioactivity photos on spot;

- Implementation of reporting to the local Departments of science and technology at locations of taking radioactivity photos in localities managed by the respective provincial Departments;

- The radiation safety measures during transporting sources; the reporting regime after transport under conditions of licenses;

- The work of maintenance of tomography devices.

6. Geological, physical exploration of drilling wells

- Measures conducted to ensure radiation safety when performing job on spot;

- Measures for prevention of dropping the source in the exploring drilling hole.

7. Industrial irradiation

- Measures to control security, control persons who trespass the irradiation room while equipment is operating;

- The work of maintenance of irradiation devices.

8. Analyzing fluorescence of X ray

- Measures for zoning and safe supervision at zone where radioactive sources and radiation equipment are placed, measures to ensure security of radioactive sources (only applicable to establishments using radioactive sources):

9. Production and processing of radioactive substances

- The work of management of radioactive wastes that generate during production;

- Control of radioactive contamination;

- Quantity of radioisotopes produced in year.

10. Trading in radioactive source (purchase and sale, export and import, transport of source)

- The work of ensuring radiation safety during transport of source;

- The work of receipt and handing over of radioactive sources during the course of service implementation;

- Quantity of radioactive sources (sealed sources), total radioactivity (open sources) which are exported and imported in year;

11. Service of storing radioactive source

- Measures to ensure security, conduct inventory for radioactive sources at warehouse;

- The work of receipt of radioactive sources for storage in warehouses;

B. Part of tables, forms for report, summary in details:

1. Table of declaration about radiation workers

* Note:

- Information of statistics at column 4 is written under certificate of workers who participate in courses of training. In case of radiation workers as prescribed at Clause 1 Article 28 of Law on atomic energy 2008, it is required to supply additional information about certificate of workers who do special radiation job or certificate of radiation worker.

- Statistic Information at columns 7, 8, 9, 10, 11, 12 and 13 (the establishments must take responsibility for reading of radiation dose meters). In case where result of reading radiation dose meters for the fourth time in year is not available, the establishments are responsible for supplementing result.

- Column 13: to write clearly time of starting and ending job of the radiation workers at establishments if they do not work continuously or have just received job in year.

Conclusion:

- To state specifically number of workers who receive overdose irradiation, remedy regime …

- Do radiation workers meet requirements in the work of ensuring radiation safety?

2. Making statistics of radioactive sources and radiation devices

2.1. Statistics of radiation devices (only applicable to establishments using radiation devices):

* Note:

- At column 1, type of device needs to be written clearly (report according to the sheet of device declaration to do procedures for license)

- Information at column 2, 3 is taken according to license or certificate of origin. If information is still not available, stating clearly: Unidentified/ no information

- Columns 4, 5, 6, 7: tick on contents proper with reality of the establishments

- Statistic Information at columns 8 and 10, the establishments must enclose with copy of the testing minutes

- Column 12: to write clearly location of device installment in overall premises of establishments

2.2. Statistics of radioactive sources (only applicable to establishments using radioactive sources):

* Note:

- At column 1: names of sources and device enclosed need be written clearly

- Information at column 2, 3 is taken according to license or certificate of origin/source.

- Columns 4, 5, 6, 7: tick on contents proper with reality of the establishments

- Statistic Information at columns 8, the establishments must enclose with copy of the radiation testing minutes

- Column 12: to write clearly location of device installment in overall premises of establishments

Conclusion: Do radiation devices, radioactive sources and infrastructure for radiation jobs meet requirements on ensuring radiation safety?

3. Devices for radiation recording and measuring

3.1. Devices to meter radiation dose

The establishments may make statistics of devices for measuring or recording or both of measuring and recording which establishments are using

* Note: - Information declared at column 4 is based on the latest result of calibration and provided that the time for device calibration is still be valid

3.2. Personal radiation dose meter

Making statistics of radiation dose meters which are currently equipped:

Conclusion:

- Result of control for radiation workers who receive radiation in excess of the allowed limitation

- Do the devices of recording and measuring the radiation dose meters meet the work of ensuring radiation safety?

C. Plan on implementation of the work of ensuring nuclear and radiation safety in the near future

D. Conclusion

The establishments may conclude about the work of ensuring radiation safety at unit, in which state clearly criteria to ensure radiation safety for people and environment (based on comments and assessments mentioned above):

E. Proposals

- Proposals to the Vietnam Agency for Radiation and Nuclear Safety about relevant matters (if any)

- Proposals to the local management agencies (if any)

^[1] Measurement machines in industry such as machines to measure the level, the depth, etc…